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  \begin{Minutes}{ Board of Directors Meeting }
    \selectlanguage{english}
    \participant{William Bratton, William Friend, John and Ruth
      Kading, Henry Laxen, Lori Skoda, Tim Whiting}
    \minutesdate{April 2, 2010} \starttime{4:10pm}
    \endtime{5:25pm}
    \author{Henry Laxen}
    \maketitle
    \listofdecisions 
    \topic{Old Business} 
    \subtopic{Accounting}
    Communicating with Silvina Martinez continues to be difficult.
    Also some of the procedures with Hacienda have changed.  In the
    past an accounting summary was transmitted on paper every 12
    months.  Now Hacienda is expecting an accounting summary monthly,
    to be filed electronically.
    
    Additionally an annual synopsis of these twelve monthly reports
    should be filed electronically during the month of March. We have
    not been able to get Silvina to file this or to provide our new
    accountant with electronic backup to enable him to do so and our
    March 31 deadline has passed.  Tim will go to hacienda Monday to
    complete changeover process from Dan as Pres. Tim emailed Rudolfo
    asking if it was possible to request extension at same time, and
    if so how. He is awaiting a response, but will be leaving at
    9:45am mon to make his appointment at Hacienda.  The main issue
    with our accounting is that in order to deduct our expenses, we
    must demand facturas from our vendors.  In the past this has been
    done only sporadically.  
    \decision{Accounting}{Continue to get our
      accounting house in order with Rodolfo Rivera}

    \topic{New Business} 
    \subtopic{Tree Trimming} There are several
    trees on the \ldm{} property that are dead or dying, and are
    hazards for the electrical lines.  We received a quote for \$6500
    pesos from Roberto to cut down the affected trees, leaving the
    wood in place, in conjunction with CFE.  The Chapala department of
    Ecology needs to issue a permit which requires a letter from
    \ldm{}. Tim will write this and give it to Roberto.  Henry moved
    and Lori seconded that we proceed with the tree trimming.  All
    voted in favor except Bill Bratton, who abstained.  
    \decision{Tree
      Trimming}{Proceed to trim the trees that are potential hazards
      for our electrical lines.}

    \subtopic{Construction on the Romeo property} Tim spoke to Romeo's
    engineer about the construction on his property.  The house is
    slipping and it's front wall is being buttressed. He is also
    increasing the height and strength of the wall on the street as
    well as backfilling there (similar to work doneand recently
    permitted at the Friends.)  Engineering plans were circulated, the
    project was discussed, and a permit to continue work was issued.
    Tim will get another set of plans and take them to Chapala with
    our permit and remind the current Government that these permits
    are actually required prior to any permit they might issue.

    \subtopic{Construction on Tims property} It was mentioned that the
    construction that took place on Tims property was also a repair to
    an existing failing structure and as such did not require permit.

    \subtopic{Construction on Henry's property} While the construction
    of an additional closet was initially approved back in October
    2009, the expansion of an existing storage unit and a new Jacuzzi
    was not formally submitted.  Henry promised to submit plans for
    the additional construction as soon as possible.
    
    \subtopic{Thrust of the bylaws} The board felt it was important
    that all \ldm{} homeowners be aware of the bylaws regarding the
    construction and use of the dwellings in the \fracc{}.  Henry and
    Tim will create such a letter and distribute it to the homeowners
    for their records.  In addition, because of the change of
    administration in Chapala, the city planning board will be
    reminded that they are not to issue a construction permit for the
    \ldm{} \fracc{} unless one has already been issued by the
    \fracc{}.

    \topic{General Assembly} At the January general meeting, the
    consensus was to have fewer and less formal General Assembly
    meetings in the future.  In the spirit of that decision, the next
    general meeting will be during the first week of June.  At that
    time a formal proposal to change general assemblies to one annual
    general assembly in December, and one interim meeting GA in June,
    will be introduced.
    

    \topic{Adjournment} Meeting adjourned at 5:25 pm.
  \end{Minutes}

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